Westpark CA

Welcome to the community website for Westpark HOA located in Cary, NC.  We hope you find this site helpful, informative and user friendly. If you have any suggestions or ideas on features or content that would make this site more helpful for you and your neighbors, please let us know. This website is maintained by the community association management firm, Grandchester Meadows Inc.

Assessments

Annual Information &

Payment Center

Document Index

Legal, Guidelines,

Financial & Meetings

s

Exterior Changes

Review Process

Request Form

2024 Annual Meeting: April 24, 2024

Start Time: 7:00PM

Location: 121 Park Oaks Court – Community Clubhouse

Can’t attend the meeting? Please fill out this Proxy Form.

Want to Join the Board? Fill out this Nomination Form.

Clubhouse & Pool

Reserve the Clubhouse – View Calendar – Request a Pool Key

Yes, Please!

There are 320 single family homes in the community. All the residents enjoy pond views and walking paths throughout the community. There is a community pool, a small clubhouse, playground and tennis courts.

Mailbox Replacement: The mailbox standards are very strict. The original design must be maintained. The HOA hand delivers the approved number placard upon installation of a new post (one free placard per Lot). All owners will be responsible for replacing all other parts of the mailbox. 

Recommended Mailbox Vendor:

DO I NEED AN ARC REQUEST IF…

Q. Do I need an ARC request for a slight change in paint color?

A. Yes.  Any change in paint color requires an ARC request.

Q. Do I need to make an ARC request if I am painting my house the same color as the existing color?
A. No, you would not need to make an ARC request to paint your house the EXACT same color as the existing color.
Q. Do I need to make an ARC request if I wish to remove trees on my property?
A. Yes, generally you would need to make an ARC request.  The guidelines state:
The removal of any tree with a trunk circumference of 20 inches (20”) at a height of 2 feet (2’) above the ground requires an ARC submission and approval. There are no exceptions for the removal of dead or dying trees – these also require prior approval unless the tree has already fallen. Tree removal requests are normally processed in a matter of days. Homeowners shall submit an ARC request to remove dead trees as soon as the tree is identified as being dead. Excessive pruning may be subject to actions outlined in Section VII, (Violations and West Park Community Association Remedies) if such pruning results in the death of the tree. The removal of any tree in the buffer zone requires prior written approval from the Town of Cary. All stumps should be cut or ground as close to ground level as possible. Leaves and/or other debris to be picked up by the Town of Cary’s waste collection services must not be raked or placed onto ParkScene. All homeowners should ensure that any yard cleanup activities correspond with the Town of Cary’s loose-leaf collection cycle to reduce the amount of time leaf piles impact vehicular traffic throughout the neighborhood. See the Town of Cary website (http://bit.ly/LooseLeafCollectionSchedule) for additional information.
Additionally, if you are planning to remove a dead tree, it is a good idea to notify the Management Company so questions do not arise post-removal.

 

HOW DO I…

Q. Reserve the clubhouse for private events?

A. Check the calendar for avability and use the reservation form here.

Q. How do I reserve the pool/ tennis court/ playground?

A. These common areas cannot be reserved.  Only the clubhouse can be reserved.
The pool and playground are open to all residents during normal hours.  You can use these facilities for your small gathering, but they cannot be reserved.  The only exception would be a Westpark sponsored event (such as the Rising Kindergarten Summer Social).
The tennis court is first-come, first-serve.  The only exception would be a Westpark sponsored event.
Q. How do I get a pool key?
A. Pool keys convey with property sales.  To obtain a replacement pool key, contact our management company.
Q. How do I get a key to the tennis courts?
A. The key to the tennis courts is the same as your pool key.  Pool keys convey with property sales.  To obtain a replacement pool key, contact our management company.

Q. How do I sign up to receive or request to unsubscribe from the quarterly email notices for the dues. 

A. Just sent us an email with your street address and notification preferences.

 

WHO DO I CONTACT IF…

Q. Who do I contact if I notice a problem with the grounds?

A. Please contact the management company.
Q. Who do I contact if I observe suspicious behavior in the common areas?
A. Please contact the Cary Police Department at 911.
Q. Who do I contact if I see a problem at the playground?
A. Please contact the management company, if there is problem with the area or equipment.  Please contact the Cary Police Department (911) if you witness vandalism or suspicious behavior. For non-emergency questions, please contact the playground committee through the “Contact Us” tab.
Q. Who do I contact if I see a problem with the pool?
A. Please contact the management company if there is a problem at this pool.  For suggestions about the pool, contact the pool committee.
Q. Who do I contact if I think my neighbor is violating the Architectural Standards or Covenants?
A. The best policy is to speak to your neighbor to bring the problem to their attention.  If this does not help or you are uncomfortable approaching your neighbor, the next step would be to contact our management company..
Q. Who do I contact if I want to volunteer?
A. You can contact the Board or the Committee Chair that is heading the event.  Committee Chairs can be contacted through the “Contact Us” tab.  A volunteer sign-up page is also on this website under the RSVP/Volunteer tab.

HOA Management 

Grandchester Meadows, Inc.

Manager – David Robbins

Associate Manager – Amy Boe

Monday – Friday, 9-5

(919) 757-1718 (phone/text) 

(919) 882- 8739 (fax)

Master Insurance Policy 

Barber Insurance Agendcy

Agent: David Barber; 919-629-7426

Master Insurance Policy  March 2021-2022

REFERRALS

Plumbing:
Waite Plumbing – Mike Waite – 919-387-0806

Mailbox Vendor:

Bob Reardon – Mailbox Medix – 919-757-2253, mailboxmedix@gmail.com

Current Board Members

The Board of Directors meets the first Wednesday of the month at 7:00 p.m. virtual via Zoom.  An open forum is held at the beginning of each Board meeting.  The Board can be contacted by email at westpark-bod@grandchestermeadows.com or use the “Contact Us” page on this site.
The Board makes executive level decisions about the running and maintenance of the neighborhood.  Each street subsection has a representative on the Board.  The current Board members are:
Represents Name Additional Titles Email
Park Meadow Sophie Carr
Secretary / Neighborhood Watch Liaison
 westpark-bod@grandchestermeadows.com
Park Arbor Teresa Savage
Vice President / Communications Liaison
 westpark-communications@grandchestermeadows.com
Park Canyon Dale Schissler
Clubhouse/Pool Liaison
 westpark-bod@grandchestermeadows.com
Park Oaks Olena Urmey
Enviromental Liaison
 westpark-bod@grandchestermeadows.com
Park Knoll Richard Franz President / Grounds Liaison westpark-grounds@grandchestermeadows.com 
Park Crest David Haymond
Member at Large
 westpark-bod@grandchestermeadows.com
Park Gate Rachel Martinez
Social Liason
  westpark-clubhouse@grandchestermeadows.com
Park Royale Mary Fitzgerald Treasurer / Playground Liaison westpark-playground@grandchestermeadows.com
The West Park Community Association, Inc. (the Association) filed Articles of Incorporation as a non-profit organization under the Non-Profit Corporation Act (Chapter 55a of the General Statutes of North Carolina) on June 28th, 1990.  The West Park Board of Directors (the Board) exists solely to serve it’s membership, which by the Articles of Incorporation as well as the By-Laws of West Park is defined as being all West Park homeowners, with the stated mission “to promote the health, safety and welfare of the residents”.
The Board consists of eight volunteers from the Association membership, representative of each West Park neighborhood, who are assigned the duties and rights as defined by the Articles and are elected in a means consistent with the Articles and By-Laws.  Each Board member serves a 3-year term, elected by the community members.  The Officers are nominated and elected from the Board membership and are elected by Board majority vote.
Together with our Association Management partner, Grandchester Meadows Inc., the Board is responsible for directing and managing all activities associated with the maintenance of the common areas, associated vendor subcontract relationships, as well as the maintenance of all Protective Covenants in support of the protection of property values on behalf of our Association members.

Board Access Links

Make Meeting Minutes

View Meeting Minutes 

View Website Inquiries 

Mailing: Westpark CA – PO Box 1149 – Apex NC 27502

Office Phone / Text: 919-757-1718

Email the Manager

Contact the HOA

Expense Reimbursement Form

Use this form when requesting reimbursement for funds spent out-of-pocket for Westpark events.

CONTINUE

REPORT MAINTENANCE ITEM

REPORT MAINTENANCE CONCERN – HOA COMMON AREAS ONLY

CLUBHOUSE – ENTRANCE AREAS – PLAYGROUND – POOL

CONTINUE

Submit A Violation report

ALL REPORTS ARE SENT TO THE BOARD AND MANAGER IN REAL TIME.

CONTINUE
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update contact info

Contact Information Form

Name, Address, Email & Phone

HELPFUL LINKS

Links To HOA State Statutes

Chapter 47C / 47F

STREET LIGHT OUT?

Contact Duke Energy

Pole Number Helpful

Don't Be Shy

Contact the association manager if you do not find what you need.

Email

NOTICE OF RIGHT TO VOLUNTARY MEDIATION – Pursuant to Section 7A-38.3F of the North Carolina General Statutes, all members are hereby informed that you have a right to initiate mediation pursuant to the terms of the statute to try to resolve a dispute with the Association.  Both the homeowner and the Association must agree to mediate the dispute, and each side is responsible for splitting the cost of the mediation, including payment of a professional mediator.  The mediation process is an opportunity to reach an agreement to resolve a dispute – neither side gives up their right to go to court to have a judge resolve the dispute if the parties are not able to reach an agreement through mediation.  The specific process to initiate voluntary mediation is outlined in Section 7A-38.3F of the North Carolina General Statues.