ARCHITECTURAL PROCESS - OAKHAVEN HOAEXTERIOR CHANGES - APPLICATION - REQUIREMENTS - RESPONSE TIME - NEIGHBOR SIGNATURES
The governing documents for the HOA require that owners seek approval from the HOA for any exterior changes to their lot. This is commonly referred to as an Architectural Change Application. Projects that require approval: new fence, new shed, new exterior paint colors, deck expansion, large scale landscape additions, etc. – any new addition to the exterior.
If you are preparing to perform an owner maintenance item – such as replacing an existing deck, giving the exterior a fresh coat of the same paint colors or seasonal landscaping – please proceed. These types of projects are not considered architectural changes.
If you are unsure if your project requires approval, it is always best to check first – send us an email.
what will be needed
All applications should include detailed, easy to understand drawings with a plot map outlining location within your property lines plus notes that include plans, elevations, construction details, colors, location, etc. as necessary to fully describe the proposed project.
NOTE: Generic statement like, “I want to add a shed to my backyard.” or “I would like to install a fence.” can not be accepted and will delay the approval process.
Your neighbors have the right to know of your future plans. Please speak with all property owners having common lot lines with your property along with property owners who may reasonably view the improvement from their property. This discussion is not for approval or denial of any application. It is simply acknowledgment of the changes you are proposing and they may click here if they wish to submit any concerns to the HOA. Note, the HOA will not approve most applications without this signature page – but the HOA will start the review process while signatures are being acquired. The neighbor signature page will be sent in your submission receipt. You may also print one out here – Neighbor Signature Form.
obtaining a plot map
Search your address using the Durham County iMap tool. You can use the birds eye view may that refreshes as long as the lot lines are included. You may need to click on “Deeds” in the bottom menu for a more detailed plot map.
The Review Committee has up to 30 days to render an official decision. To speed up this turnaround time, include as many details as possible.
Application Request Form
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Website provided by: Grandchester Meadows Inc. – Association Management